In the current times when most of us are working from home, we all need a proper time management technique to get things done efficiently. With family, housework and grocery runs to do as well, we need to make sure that we utilize our time in the best possible way so that all the important work gets done on time.
So recently I was reading up about time management over the internet and I came across a wonderful technique which I found to be very effective and when practiced, can help us get our work done proficiently and in the desired time. It’s called the Pomodoro Technique. Don’t be surprised if I tell you that the name is derived from Tomato in Italian for the tomato shaped timer that was used by Francesco Cirillo, who has coined this technique.
What is Pomodoro Technique?
One thing that we all are struggling for is time and the Pomodoro technique helps you to work within time instead of struggling with it. It’s mainly an effective time management system which is effortless and easy to follow. You will understand this better as you read on.
How Pomodoro Technique works?
- Firstly, identify the tasks or make a to do list of things you need to complete in a day. It can be big, small, easy or tough. What is important that this work needs your undivided attention.
- Once you know what you want to do, set up a timer for 25 minutes and tell yourself that you will work uninterrupted till the timer goes off.
- Now immerse yourself in the work till the timer doesn’t buzz. In between you realize you need to do anything else too, just write it down but don’t break the flow of your current work.
- Once the timer buzzes, your 25minutes are up. If you completed the work that you started, mark a tick in a piece of paper. One task accomplished.
- Now take a short break of 1 or 2 minutes only.
- Start the entire process again. Select a task, set a timer, work on it and once done with the 25 minutes, mark a tick followed by a short break.
- Once you get 4 ticks on your paper, i.e. 4 tasks accomplished, you can now enjoy a long break of 20 to 25 minutes. This break will help your brain assimilate new information before you start your next round of Pomodoro.
How Pomodoro Technique can help you be more efficient with work?
- With this technique you will learn to work without interruption. So, the scope of error due to lack of concentration becomes negligible.
- You will organize and simplify work at hand as you convert a complex goal into series of simpler goals to be attained.
- You understand the effort that is required to get the task done so you reduce the complexity as you organize your time.
If the job at hand requires a lot of time, you can either break it into small tasks and accomplish it or you can have your own time variation by adjusting it to suit your needs. So instead of 25 minutes, you can go for a longer time, say 60 or 90 minutes. If your finish your task before your buzzer goes off, utilize the time to edit or review your work or streamline what you want to do next.
The entire process of planning, analyzing, recording and tracking is the core of this technique to meet the main goal with no interruption of any kind as you stay focused on your job at hand. Once a pomodoro is complete, it gives a sense of accomplishment at the end of the day.
Who can follow the Pomodoro Technique?
This technique is very simple and can be used for adults for their work be it office or house work and can also be applied to kids and students when they are sitting for their studies or doing some activity.
So next time you are struggling to finish work on time, try the Pomodoro Technique. It’s a very easy method to practice and once you get the hang of it, it is going to help you get your work done efficiently.